Increasing your accreditation scope
To increase your accreditation scope, add a new applicant and/or category, follow these steps.
Trading Standards will charge for accreditation related activities. For more information see Accreditation costs.
Step 1 – Apply to be accredited
Complete the application form:
Submit the following documents to the address at the bottom of the form:
- A completed application form, and include.
- The legal name of the organisation
- A purchase order number
- An unique email address per individual applicant
- Every category sought per applicant
- If applying for a new category, include:
- An updated version of the Quality Management Systems, which includes:
- All elements of Schedule 7 of the Weights and Measures Regulations 1999,
- Updates to the resources and personnel section, and
- Complies with Trading Standards requirements.
- Test procedure and test sheet.
Step 2 – Application received
Once Trading Standards receive a complete application, the Client Manager will assist you through the accreditation process.
If necessary, there may be a request for any outstanding required documents.
Find out more about the role of the Client Manager.
Step 3 – Systems Audit
If the accredited organisation applies for a new category, the Client Manager will conduct a Systems Audit of the Quality Management System and the associated documentation. The Systems Audit is carried out to ensure these documents meet the requirements.
The Client Manager will raise any issues discovered as a result of the audit.
- If the issues are major, the Client Manager will contact the Management Representative and request them to amend the documentation. When the documentation meets the requirements and is approved by Trading Standards, the Client Manager will provide a Systems Audit Report.
- If the issues are minor, the Client Manager will provide a Systems Audit Report including any Conditions of Accreditation.
Systems Audits can be carried out by other accreditation bodies or organisations
Applicants can choose to have their Systems Audit completed by Trading Standards or by other competent bodies or organisations that are listed in the Weights and Measures Regulations 1999:
- Lloyd's Register Quality Assurance Limited
- The Standards Association of New Zealand
- The Accreditation Council
- The Ministry of Business, Innovation, and Employment (MBIE)
- Any other body or organisation that satisfies the Secretary that it is competent
All are required under the legislation to achieve the same outcome; to assess the applicant's Quality Management System and ensure that it meets the requirements of the Weights and Measures Act 1987 and the Weights and Measures Regulations 1999.
For applications where the Systems Audit has been undertaken by an assessment body other than Trading Standards, an application form must be submitted along with a full systems report to Trading Standards (for assessment) before the accreditation process can proceed.
Only Trading Standards can make the decision as to whether an applicant will be granted accreditation under the Act.
Step 4 – Management Representative Audit
If the accredited organisation applies for a new category, the Client Manager or a Trading Standards Officer will conduct a Management Representative audit of the appointed individual. The Management Representative audit is carried out to ensure they understand their role and responsibilities.
The Client Manager will provide a Management Representative audit report and state:
- If the individual is approved as the Management Representative, and
- If necessary, include any Conditions of Accreditation.
If the individual is unsuccessful, another Management Representative audit will be conducted. The audit has to be passed before the accreditation process can proceed.
Step 5 – Online training modules
Each individual applicant will have to complete the relevant online modules for the category of accreditation applied for.
A screen shot of the final page of each module is to be sent to the Client Manager to confirm completion.
The Client Manager will facilitate the Compliance Audit upon receipt the results of the online training modules for each applicant.
Training has more information.
Step 6 – Compliance Audit
The Client Manager will facilitate a Compliance Audit upon receipt of:
- Two completed test sheets per applicant per category of accreditation
- A copy of an applicant’s training record
- A screenshot showing completion of the relevant online training module(s)
For more information see Training.
A Trading Standards Officer will conduct a Compliance Audit for of each applicant per category of accreditation. Each applicant will have to demonstrate their technical and practical competencies with an understanding of the organisation's Quality Management System.
The Compliance Audit is carried out to ensure each applicant has the necessary skills and knowledge to successfully complete their duties of examination and testing for the category applied for.
Be aware of the Health and Safety at Work Act - shared duties and expectations when a Compliance Audit is conducted.
For more information see Health and Safety at Work Act - shared duties and expectations
At the completion of the audit, the Trading Standards Officer will advise the applicant of the audit outcome.
The Client Manager will provide the Management Representative a Compliance Audit Report for the applicant and state if the individual is approved to be accredited.
Step 7 – Update Quality Management System and Surveillance Plan
The Management Representative will update the Quality Management System and Surveillance Plan in agreement with the Client Manager.
The Surveillance Plan will record and track the surveillance activities completed by Trading Standards for all accredited individual(s) and accreditation categories under an accredited organisation.
Find out more about the Surveillance Plan.
Step 8 – Letter of Accreditation
The Client Manager will issue an updated Letter of Accreditation. This letter will be valid from the issue date to the expiry date of the accreditation, unless revoked sooner.
The Letter of Accreditation will identify the name and personal identifiers of the accredited organisation and individual(s), and list the categories and conditions for each individual.
Step 9 – Verification of working standards
The accredited organisation has to submit their test equipment to a Trading Standards laboratory for verification.
The Trading Standards laboratory may provide a verification report for the equipment. Once a report is issued, the equipment is then deemed a working standard that can be used to complete verification and inspection work.
If the equipment is not compliant, the accredited organisation cannot use the equipment for verification or inspection work.
Equipment that is not currently verified must not be used for verification or inspection work.
Find out more about Working Standards.
Equipment that is not submitted to Trading Standards for verification can only be deemed a working standard and used for verification and inspection work when:
- The equipment is tested to traceable National or International Standards,
- The testing body / laboratory is accredited to ISO 17025, and
- The verification / calibration certificate is submitted to Trading Standards for review.
The equipment can only be deemed a working standard when the above is fulfilled and is approved by Trading Standards.